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When the pointer touches the top of the screen, the dragged window maximizes. At the bottom of the Display pane of the Settings window, click the Advanced display settings link.
Click or drag to select the screen resolution you want, and then click Apply or OK. Windows displays a preview of the selected screen resolution. If you like the change, click Keep changes in the message box that appears. Near the right end of the title bar, click the Ribbon Display Options button. To display only the ribbon tabs 1. To temporarily redisplay the ribbon 1. Click any tab name to display the tab until you click a command or click away from the ribbon.
To optimize the ribbon for touch interaction 1. To specify the items that appear on the status bar 1. Right-click the status bar to display the Customize Status Bar menu. A check mark indicates each item that is currently enabled. Click to enable or disable a status bar indicator or tool. The change is effected immediately. The menu remains open to permit multiple selections. When you finish, click away from the menu to close it.
Depending on your screen resolution or app window width, the PowerPoint ribbon on your screen might look dif- ferent from that shown in this book. If you turn on Touch mode, the ribbon displays significantly fewer commands than in Mouse mode. As a result, pro- cedural instructions that involve the ribbon might require a little adaptation. Simple procedural instructions use this format: 1. On the Insert tab, in the Illustrations group, click the Chart button.
If the command is in a list, our instructions use this format: 1. On the Transitions tab, in the Timing group, click the Sound arrow and then, in the Sound list, click Chime. First click the specified tab, and then locate the specified group. Multistep procedural instructions use this format: 1.
Display the presentation in Normal view. Select the animated object or objects that you want to modify. On the Animations tab, in the Timing group, click the Start arrow to display the list of start timing options. In the Start list, click After Previous. On subsequent instances of instructions that require you to follow the same process, the instructions might be simplified in this format because the work- ing location has already been established: 1.
In Normal view, select the animated objects that you want to modify. On the Animations tab, in the Start list, click After Previous. Instructions in this book refer to user interface elements that you click or tap on the screen as buttons, and to physical buttons that you press on a key- board as keys, to conform to the standard terminology used in documenta- tion for these products.
When the instructions tell you to enter information, you can do so by typing on a connected external keyboard, tapping an on-screen keyboard, or even speaking aloud, depending on your computer setup and your personal preferences. The Account page of the Backstage view in PowerPoint displays information about your installation of PowerPoint and other apps in the Office suite and the resources you connect to.
Microsoft account credentials are also used by many non-Microsoft products and websites. Two ways you can personalize the appearance of your PowerPoint app window are by choosing an Office background and an Office theme. The background is a subtle design that appears in the title bar of the app window. There are 14 backgrounds to choose from, or you can choose to not have a background. You must already have an account with one of these services to connect Office to it. For example, when inserting a picture onto a slide, you will have the option to insert a locally stored picture or to search online for a picture.
After you connect to your Facebook, SharePoint, and OneDrive accounts, you can also insert pictures stored in those locations. The changes that you make on the Account page apply to all the Office apps installed on all the computers associated with your account.
Some of the settings on the Account page are also available in the PowerPoint Options dialog box, which you open from the Backstage view. This dialog box also contains hundreds of options for controlling the way PowerPoint works. With PowerPoint running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click Account.
To manage your Microsoft account settings 1. Display the Account page of the Backstage view. In the User Information area, click any of the links to begin the selected process. To change the app window background for all Office apps 1.
In the Office Background list, point to any background to display a live preview in the app window, and then click the background you want.
To change the app window color scheme for all Office apps 1. To connect to a cloud storage location or social media service 1. At the bottom of the Connected Services area, click Add a service, click the type of service you want to add, and then click the specific service. In the Product Information area, click the Manage Account button to display the sign-in page for your Office management interface.
Provide your account credentials and sign in to access your options. To manage Office updates 1. Click the Update Options button, and then click the action you want to take. You can install available updates from the Backstage view before the automatic installation occurs To open the PowerPoint Options dialog box 1.
In the left pane of the Backstage view, click Options. Start PowerPoint Perform the following tasks: 1. Using the technique that is appropriate for your operating system, start PowerPoint. When the Start screen appears, press the Esc key to create a new blank presentation. Work in the PowerPoint user interface Start PowerPoint, create a new blank presentation, maximize the app window, and then perform the following tasks: 1.
Notice the different levels of detail in the ScreenTips. Change the width of the app window and notice the effect it has on the ribbon. When the window is narrow, locate a group button and click it to display the commands.
Maximize the app window. Hide the ribbon entirely, and notice the change in the app window. Redisplay the ribbon tabs but not the commands. Temporarily display the ribbon commands, and then click away from the ribbon to close it. Use any of the procedures described in this chapter to permanently redisplay the ribbon tabs and commands. Display the status bar shortcut menu, and identify the tools and statistics that are currently displayed on the status bar.
Add any indicators to the status bar that will be useful to you. Keep the presentation open in PowerPoint for use in the next set of practice tasks. Display the Account page of the Backstage view and review the information that is available there. Expand the Office Background list. Point to each background to display a live preview of it. Then click the background you want to apply.
Apply each of the Office themes, and consider its merits. Then apply the theme you like best. Review the services that Office is currently connected to.
Expand the Add a ser- vice menu and point to each of the menu items to display the available services. Connect to any of these that you want to use. Click the Update Options button and note whether updates are currently avail- able to install. If updates are available, apply them after you finish the practice tasks in this chapter. Review the infor- mation on this page to learn about any new features that interest you. Explore each page of the dialog box. Notice the sections and the settings in each section.
Note the settings that apply only to the current file. Review the settings on the General page, and modify them as necessary to fit the way you work. Then close the dialog box. Close the presentation without saving changes. The sophisticated presentation features of PowerPoint are easy to find and use, so even novice users can work pro- Practice files ductively with PowerPoint after only a brief introduction. For practice file download ments and Microsoft Excel workbooks, so if you already instructions, see the introduction.
Processes that are specific to the creation and management of slides are unique to PowerPoint. This chapter guides you through procedures related to creating presentations, opening and navigating presen- tations, displaying different views of presentations, dis- playing and editing presentation properties, and saving and closing presentations. Unlike the templates provided for Word and Excel, most PowerPoint templates are design templates that control thematic elements colors, fonts, and graphic effects and slide layouts rather than content templates that provide purpose-specific placeholder content.
Each tem- plate has a corresponding theme, so you can create a presentation based on one template but then entirely change its appearance by applying a different theme. When you start PowerPoint, the app displays a Start screen that gives you options for opening an existing presentation or creating a new one.
The templates can change depending on your use of PowerPoint and the installation of program updates. If you press the Esc key when this screen appears, PowerPoint starts a blank presentation for you. Creating attractive, functional presentations from scratch can be time-consuming and requires quite a bit of knowledge about PowerPoint.
A design template is a blank presentation with a theme already applied to it. Sometimes it includes background graphic elements and specialized slide layouts.
Some templates supply only a title slide and leave it to you to add the other slides you need; other templates supply an example of each of the available slide layouts. These templates provide not only the design elements but also suggestions for content that is appropriate for different types of presentations, such as reports or product launches.
After you download a template, you simply customize the content provided in the template to meet your needs. The default slide size is Widescreen , which is opti- mized for displays such as those found on many laptop screens and desktop monitors these days. By default, the slides in presentations you create based on the Blank Presentation tem- plate are set to Widescreen size.
Most of the tem- plates are , but you can easily filter the templates to display only those that are formatted specifically for slides. Before you begin adding content to a new presentation, you should consider how the presentation will be viewed and choose the most appropriate slide size.
You can change the slide size after you create the slide deck, but doing so might cause graphic ele- ments especially those on master slides to look different, and text and other slide elements to not fit on slides as intended.
To create a new blank presentation 1. Start PowerPoint. When the Start screen appears, press the Esc key. If PowerPoint is already running, click the File tab to display the Backstage view. In the left pane of the Backstage view, click New to display the New page. On the New page of the Backstage view, click the Blank Presentation thumbnail. Display the Backstage view, and then, in the left pane, click New.
On the New page, scroll the pane to view the presentation design templates that were installed with PowerPoint. Click any thumbnail to open a preview window that displays the title slide of the selected design with alternative color schemes and graphic backgrounds.
Each design template has multiple color variants and slide layouts 4. To display only presentation templates that are optimized at the slide size 1. On the New page of the Backstage view, below the Search box, click Display the New page of the Backstage view. Scroll the pane to locate the design you want to use. PowerPoint displays the new presentation in Normal view. Or Below the search box, click one of the suggested searches. You can enter a color as a search term to display templates that feature that color 3.
In the Category list, click any category or categories to further filter the templates. To remove a filter, point to it and then click the X that appears to the right of the category name, or double-click the category name. Scroll the pane to locate a design that fit your needs. Click any thumbnail to preview the design template, and click the More Images arrows to see the content defined as part of the template.
Then click the Create button in the preview window to create the presentation. Or Double-click any thumbnail to create a presentation based on the template. To disable the display of the Start screen 1.
On the General page of the dialog box, clear the Show the Start screen when this application starts check box. Close the PowerPoint Options dialog box.
If the presentation you want to open appears on the Start screen, you can open it directly from there. Otherwise, you open presentations from the Open page of the Backstage view. The Open page includes all the locations you've linked to from an Office program When a presentation is open, you can move among slides by clicking or tapping ele- ments in several areas of the app window, including the Thumbnails pane in Normal view and the Slide pane in Normal view or Slide Sorter view.
You can also move among slides by rotating the wheel button on a mouse. On the Start screen, in the Recent list, click the file name of the presentation you want to open. In the left pane of the Backstage view, click Open to display the Open page.
In the right pane of the Open page, scroll the presentation list if necessary to locate the presentation you want to open, and then click the presentation file name to open it. To open any existing presentation 1. The Places list includes all the locations you've linked to from an Office program 3. In the Places list, click the local or network storage location where the presen- tation is stored. Then click any subfolders until you reach the folder you want. Then click fold- ers in the Navigation pane, double-click folders in the file pane, or enter the folder location in the Address bar.
Double-click the presentation you want to open. To look through a presenta- tion without making any inadvertent changes, you can open the file as read-only, open an independent copy of the file, or open it in Protected view.
You can also open the file in a web 2 browser. In the event of a computer crash or other similar incident, you can tell PowerPoint to open the file and try to repair any damage. To move back or forward one slide while working in a presentation 1. To move among slides while working in a presentation 1. Clicking the flag displays a link to the slide you were working on when you closed the presentation, with the date and time of your last change.
Simply click the link to jump to that slide. You can switch among standard presentation views, adjust the elements shown in each view, and change the magnification of the content in the app window. Display standard views PowerPoint has six views in which you can create, organize, and preview presenta- tions. You insert, cut, copy, paste, duplicate, and delete slides in the Thumbnails pane, create slide content in the Slide pane, and record slide notes in the Notes pane. Although you can add speaker notes in the Notes pane in Normal view, you must be in Notes Page view to add graphics, tables, diagrams, or charts to your notes.
You can enter text either directly on the slide or in the outline. You can click buttons on the navigation bar to move through or jump to specific slides. It displays only the slides and not the presenter tools. In this view, you manage the slides, rather than the slide content. You can easily reorganize the slides, group them into sections, and apply transitions to one or multiple slides. You can also apply transitions from one slide to another, and specify how long each slide should remain on the screen.
The active view is shaded To review a presentation or deliver it to an audience , you display it in Slide Show view. In this view, each slide fills the screen, and PowerPoint implements transitions, animations, and media effects the way you have specified. You can start the slide show from the first slide or from the currently active slide. To display a presentation in Slide Show view from the first slide 1.
To display a presentation in Slide Show view from the current slide 1. Then click the Previous or Next button on the toolbar. Display program elements You can change the space available for the app window elements by adjusting the relative sizes of the panes or collapsing the ribbon. To adjust the size of the Thumbnails pane in Normal view 1. To show or hide the Notes pane in Normal view 1.
On the status bar, click the Notes button. Point to the border between the Slide pane and the Notes pane, and when the pointer changes to a bar with opposing arrows, drag up or down to resize or hide the Notes pane. To hide the ribbon in Normal, Outline, or Slide Sorter views 1. Collapsing the ribbon hides the groups and buttons but leaves the tab names visible.
Click any tab name. The ribbon remains visible until you click a button on it or click away from it. To permanently redisplay the ribbon 1.
Change the display of content You can easily switch among multiple open presentations. If you want to compare or work with the content of multiple presentations, you can simplify the process by displaying the presentations next to each other. Guides are a set of vertical and horizontal alignment tools that you can drag to any location in the Slide pane. To display a different open presentation 1. To display multiple open presentations at the same time 1.
On the View tab, in the Window group, click the Arrange All button. To display or hide the ruler, gridlines, and guides 1.
To modify the spacing of gridlines 1. On the View tab, click the Show dialog box launcher to open the Grid and Guides dialog box.
In the Grid settings area, change either the fractional or unit measurement of the Spacing setting. Then click OK. To change the magnification of content in the app window 1. On the View tab, in the Zoom group, click the Zoom button to open the Zoom dialog box. In the Zoom dialog box, select a Zoom to option or enter a specific percentage in the Percent box, and then click OK. Some properties exist to provide information to com- puter operating systems and apps.
You can display properties within a presentation for example, you can display the slide number on a slide. PowerPoint automatically tracks some of the properties for you, and you can set others. You can examine the properties that are attached to a presentation from the Info page of the Backstage view.
Display the Info page of the Backstage view. The standard properties associ- ated with a presentation are displayed in the Properties area of the right pane. At the bottom of the Properties pane, click Show All Properties to expand the pane.
At the top of the Properties pane, click Properties and then click Advanced Properties to display the Properties dialog box. To edit presentation properties 1. In the Properties pane, click the value for the property you want to edit to acti- vate the content box.
Note that not all properties are available to edit. Those that can be edited will display an edit box when you point to them. Enter or replace the property value, and then press Enter. Save and close presentations You save a presentation the first time by clicking the Save button on the Quick Access Toolbar or by displaying the Backstage view and then clicking Save As.
Both actions open the Save As page, where you can select a storage location. If your presentation must be compatible with assistive technologies, you need to know the final file format s of your presentation before you create it and start adding content.
Some types of content are visible in a PowerPoint file in Normal view but not in other accessible file formats such as tagged PDFs. Before basing a presentation on a template you have not used before, test it for accessibility. You can save the presentation in a folder on your computer or, if you have an Inter- net connection, in a folder on your Microsoft OneDrive. Clicking Browse at the bottom of the left pane displays the Save As dialog box, in which you assign a name to the file. After you save a presentation for the first time, you can save changes simply by click- ing the Save button on the Quick Access Toolbar.
The new version of the presentation then overwrites the previous version. If you want to keep both the new version and the previous version, display the Save As page, and then save a new version with a different name in the same location or with the same name in a different location. You cannot have two files with the same name in the same folder.
To adjust the time interval between saves, display the Backstage view, and click Options. If you have only one presentation open and you want to close the presentation but leave PowerPoint running, display the Backstage view and then click Close. To save a presentation 1. Select a storage location, and then in the right pane, click Browse to open the Save As dialog box.
If the Navigation pane and toolbar are not displayed, click Browse Folders in the lower-left corner of the dialog box. Use standard Windows techniques to navigate to your file folder. In the File name box, enter a name for your presentation, and then click Save to store the file in your file folder.
For example, the extension. When you save a file, PowerPoint automatically adds whatever extension is associated with the type of file selected in the Save As Type box. You can open a. The presentation name appears in the title bar with [Compatibility Mode] to its right. You can work in this mode, or you can convert the presentation to the current format by clicking the Convert button on the Info page of the Back- stage view, or by saving the presentation as a different file in the PowerPoint Presentation format.
If you work with people who are using a version of PowerPoint earlier than , you can save your presentations in a format that they will be able to use by changing the Save As Type setting in the Save As dialog box to PowerPoint Presentation. Saving a file in either type of OneDrive location provides the option of shar- ing the file with other people. To save a presentation to OneDrive, display the Save As page of the Back- stage view, click your OneDrive, and then specify the OneDrive folder in which you want to save the file.
When you save a PowerPoint presentation to OneDrive, you and other people with whom you share the presentation can work on it by using a local installation of PowerPoint or by using PowerPoint Online, which is available in the OneDrive environment.
If you already have a Microsoft account, you can access your OneDrive directly from any Office program, or from onedrive. OneDrive for Business is available as part of a SharePoint environment, and your storage there will be managed by your company or SharePoint provider. You can save the results of the tasks in the same folder. Create presentations Do not start PowerPoint before beginning this task.
Start PowerPoint and create a new, blank presentation. Display the available presentation design templates. Preview a template that you like. Without closing the preview window, preview the next or previous template. From the preview window, create a presentation based on the currently dis- played template.
Notice that the unsaved blank presentation closes. Leave the presentation open and continue to the next task. Open and navigate presentations Complete the following tasks: 1. From the Backstage view, open the NavigateSlides presentation. Navigate among the slides by using the Thumbnails pane, and then by using the Previous Slide and Next Slide buttons.
Use a keyboard method to move to the last slide of the presentation. Leave the presentations open and continue to the next task. Display different views of presentations Complete the following tasks: 1.
Display the presentation in Slide Show view, beginning with Slide 2. Move forward through the presentation to its end. Then return to Slide Sorter view. Display the presentation in Reading view. Use any method to navigate to the fourth slide, and then use the most efficient method to return to the first slide.
Hide the Thumbnails pane and display the Notes pane. Redisplay the Thumbnails pane and hide the ribbon. Arrange the two presentations side by side on the screen. In the NavigateSlides presentation, display the gridlines. Notice that they appear in both open presentations. Notice that this modification affects only the active presentation.
Switch to the presentation you created in the first practice task. Display the guides, and then move them so they align with the upper-left corner of the slide content area. Notice the effect of these actions in the other open presentation.
Display and edit presentation properties Maximize the NavigateSlides window, and then complete the following tasks: 1. Display all the presentation properties.
Edit the Subject property, entering Colors as the subject of the presentation. Save and close presentations Complete the following tasks: 1. Save the NavigateSlides presentation as MyPresentation, and then close it. Close the presentation you created in the first task without saving it. A logical presentation and an overall consistent look, punctuated by variations that add weight exactly where it is needed, Practice files can enhance the likelihood that your intended audience For this chapter, use the practice files will receive the message you want to convey.
For practice file download This chapter guides you through procedures related instructions, see the introduction. Chapters 4 through 8 of this book are about working with the various types of slide content. A slide master could have only one slide layout, but most have unique slide layouts for slides that display the presentation title, section titles, and various combinations of slide titles and content, and a blank slide with only the background.
The slide layouts that are available in a presenta- tion are displayed on the New Slide menu. In a new presentation based on a standard PowerPoint template, a slide you add after the title slide has the Title And Content layout, and a slide added after a slide other than the title slide has the layout of the preceding slide. To add a slide based on the default slide layout 1.
Select the slide after which you want to add the new slide. If you add content to a slide and then realize that the content would work better with a different layout, you can change the slide layout by clicking the Layout arrow in the Slides group, and then clicking the slide layout you want to apply.
In the gallery, click a slide layout thumbnail to add a slide based on that slide layout. Within a presentation, you can duplicate an existing slide to reuse it as the basis for a new slide.
You can then customize the duplicated slide instead of having to create it from scratch. The slide takes on the formatting of its new presenta- tion unless you specify otherwise. The quick way to learn Microsoft Excel ! Get more done …. You've been tasked with creating your first Microsoft PowerPoint presentation. Don't be. In this course, …. Now in full color! This is learning made …. Edit or make changes to a PDF file. Create accessible PDFs. To see step-by-step instructions, select an Office program from the drop-down list.
Which Office program are you using? Open the table or report you want to publish as a PDF. In the File Name field, type or select a name for the document. Select Publish. Select the File tab.
Select Export. Select Save. In the File Name box, enter a name for the file, if you haven't already. Make any changes you want to the picture resolution and non-printing information. In the drop-down list, select PDF. Choose Save As. Select File Format at the bottom of the window. Choose PDF from the list of available file formats. Important: When using Online Service , only font that Microsoft has the legal rights to can be used.
Learn more about embedding fonts by visiting: Benefits of embedding custom fonts Some of your fonts can't be saved with the presentation. This will generate a basic PDF that preserves the layout and format of your original document. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.
Can you help us improve? Resolved my issue. Clear instructions.
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Microsoft PowerPoint 2016 step by step - Microsoft powerpoint 2016 step by step pdf free free
Arrange the two presentations side by side on the screen. After all the elements are in place, animate them in the order you want the anima- tions to occur. The built-in Office themes for PowerPoint Each thumbnail in the PowerPoint Themes gallery displays a sample of the font set in the form of an uppercase and lowercase letter A Aa and the color scheme in the form of colored blocks over the default title slide. The quick way to learn Microsoft PowerPoint ! You might also have a shortcut to PowerPoint on your desktop or on the Windows taskbar. Click the video image one time. In the lower-right corner of the ribbon, click the Collapse the Ribbon button. Merge the End section into the Step 7 section. In the Insert Video dialog box, browse to and select the video file, and then click the Insert button. If this is distracting to you, you can turn off this feature by clicking the Preview arrow in the Preview group on the Animations tab and then clicking AutoPreview to remove the check mark that indicates the option is turned on.❿
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